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Admission Policy
Trinity is a non-denominational Christian school that acknowledges that all children are made in the image of God and are precious to Him.
The school welcomes applications from families of all faiths and none.
On first approaching the school, parents need to be made aware of the Christian ethos of the teaching and their responsibility to share in the education of their children.
Parents are encouraged to visit our website where they can find lots of information about the School or attend one of our Open Evenings to help make an informed choice about further enquiring.
INITIAL ENQUIRY
1.  Parents can complete the enquiry form from the website and email it to the School or they can call the School Office and details will be taken verbally.
2.  The prospective new family will be invited to school for a meeting with the Head Teacher (for Nursery an appointment will be with the Lead Teachers) at which the Head Teacher will get to know the family and explain how Trinity Christian School works, including the Parent/School contract. They will be offered a short tour of the school.
3.  All enquiries and information are to be logged on the School Office spreadsheet.
APPLICATION
1.  After the initial visit, if requested, an application form pack will be given out.  The Family can take this away to complete and return should they wish to do so.
2.  All applications are to be sent to the School Office for processing.
3.  All applications received are to be logged on the School Office spreadsheet.
4. Following the school visit and application, the Head Teacher and Governing bodies will receive and review each application.
5.  The Head will request information from the previous school in relation to levels, behaviour and attendance.
Applications Procedure for pupils of different ages
We welcome applications from families who can fully support our aims
Nursery
Trinity offers three intakes during the school year.
Intake One: To be admitted children must be three years of age by September 1st
Intake Two: To be admitted children must be three years of age before Jan 1st
Intake Three: To be admitted children must be three years of age before April 1st
Reception
Children do not have to attend the school nursery unit to ensure a Reception place but also a place in Nursery does not guarantee a place in Reception.
Statutory legislation states that a child enters Reception in the academic year in which they are 5 years old before the 31st August of the following year. This means that a child will have reached the age of 4 on or before 31st August in order to start Reception in the September of that year.  At this stage you will need to complete an application form for a place and the above process will start.
Primary & Secondary School
The school will consider requests for pupils to join at other ages as follows. Families are encouraged to enrol pupils at the beginning of the school year, but admission at other times will be considered depending on circumstances.  Admissions will be considered according to the particular year/class the pupil is hoping to enter.
All sections of the application form to be completed and returned to the School Office who will then forward this to a Governor and inform the Head Teacher.
TRIAL & ASSESSMENT
1.  Prior to being admitted to the school, children are required to spend up to five days in school in the case of a Secondary school pupil and at least one day in school in the case of a Primary school pupil. This will enable as many staff as possible to teach them, and thereby give an informed opinion to the Head Teacher; teachers will thus be involved in the consultation process as a whole staff team.
2.  During these days as much information as to the ability and needs of the children will be obtained.
3. Children with Special Educational Needs would normally be introduced to the SENCO during the initial visit so that early assessments can be made. This has implications, should a Special Needs teacher be required to be specifically employed for this task.
4. Given the limited scale of Trinity and its resources, there may be times when the school will struggle to meet certain complex needs, especially since Trinity, as an independent school, cannot access Government SEN funding for such students. In such circumstances, the Head Teacher will have a full and supportive discussion with parents about how best to meet the child’s needs and what part Trinity can play in their education.
5.  Where there is a possible new student for Year 10 or Year 11 there should be careful consideration of staff and students’ pressures, and relevant staff consulted before such an application is considered. This is especially relevant in an emergency such as a local school closing.
THE FINAL DECISION
1. On the last day of the trial a final decision to accept the application will be made by the Head Teacher and SMT.  This decision will be communicated to the family.  It is the responsibility of the Head Teacher to inform the family and the School Office of the decision to accept or reject the application in writing. Governors will be notified of admissions by the Head Teacher at their regular meetings.
2.  A start date will be agreed by the Head Teacher and he will inform the School Office who will then send out the Acceptance letter to the family and prepare the usual documentation for their arrival/first day.
3.  The finance secretary will prepare the contracts and fee related information to go with the acceptance letter.
4.  The Head Teacher will notify the class teacher of any new pupils to their Year group.
ON ADMISSION
New families will receive a Family Pack, prior to starting, which contains various information and forms to complete and return.
It is important for all forms to be completed and returned as soon as possible, preferably before the pupil start date, as they contain vital information in regards to their health, contact and emergency information, e-safety and various permissions.
FURTHER PROCESSES
1. Previous school records must be requested where possible in order to get a clear academic picture of each pupil’s needs. This tends to be requested on pupil starting unless the Head teacher or other Teacher requests some information before the pupil starts.
2. Class sizes are to be kept to 16 where possible and in the event of over subscription to a class, Governors consider each application carefully and prayerfully.
3.  We encourage family commitment to the school and its various meetings as this is vital to cement home and school relationships.
4. The Admissions register (now kept in an electronic database) is kept in the General Office.  This should be completed once the pupil has started.
5.  The office will inform the relevant admissions department of all new pupils.
6. Secondary pupils are given a Student Handbook which sets our clear guidelines and school rules to adhere to.
7. Every pupil must have a personal file which is kept secure in the Office.  This file will hold previous school information and ant future pieces of work or letters in relation to that pupil.
Information to the Local Authority
In keeping in line with Keeping Children Safe in Education (KCSIE) 2016 we are required to inform the relevant local authority within five days of admitting a child to Trinity Christian School.
In the event of a child leaving Trinity Christian School (and being removed from the Admission Register) we are required to inform the relevant local authority within five days of leaving.
Ideally all admissions and leavers information to the local authority need to be sent by email so that we can have a record of this being carried out.  Any telephone calls and emails in this respect must be logged on the admissions register in the relevant area.
 Revision Spring 2019