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Admission Policy

Trinity is a non-denominational Christian school that acknowledges that all children are made in the image of God and are precious to Him. The school welcomes applications from families of all faiths and none.

On first approaching the school, parents need to be made aware of the Christian ethos of the teaching and their responsibility to share in the education of their children. Parents are encouraged to visit our website where they can find lots of information about the School or attend one of our Open Evenings to help make an informed choice about further enquiring.

INITIAL ENQUIRY STAGE

  1. Parents can complete the enquiry form from the website and email it to the School or they can contact the School Office and details will be taken verbally.
  1. The prospective new family will be invited to school for a meeting with the Head Teacher at which the Head Teacher will get to know the family and explain how Trinity Christian School works, including the Parent/School contract. They will be offered a short tour of the school.
  1. All enquiries and information are logged on the School Office spreadsheet.

APPLICATION STAGE

  1. After a visit parents can request an application pack to take away to complete and return should they wish to do so. Or they can request one after consideration by contacting the School Office by email or phone.
  1. All applications must be sent to the School Office for processing and assessing for any queries.
  1. All applications received are logged on the Initial Enquiry spreadsheet and Potential New Starters list (of which is displayed in the Office and Staff room for info).
  1. All new applications are sent to the Headteacher for review. Any application with fee related queries will be sent to the Governing bodies to review.
  1. For any family that may find the full fee a struggle we can consider a fee reduction but this will be decided via the Governors via a Reduced Fee application and income paperwork check.
  1. The Office will send the previous school their Pupil transfer information form to obtain key information to help in reviewing the application.

Applications Procedure for pupils of different ages

We welcome applications from families who can fully support our aims and ethos.

Nursery

Trinity Treasures offer three intakes during the school year.

Intake One Sept: To be admitted children must be three years of age by September 1st

Intake Two Jan: To be admitted children must be three years of age before Jan 1st

Intake Three Apr: To be admitted children must be three years of age before April 1st

Reception

Children do not have to attend the school nursery unit to ensure a Reception place but also a place in Nursery does not guarantee a place in Reception.

Statutory legislation states that a child enters Reception in the academic year in which they are 5 years old before the 31st August of the following year. This means that a child will have reached the age of 4 on or before 31st August in order to start Reception in the September of that year.  At this stage you will need to complete an application form for a place and the above process will start.

Primary & Secondary School

The school will consider requests for pupils to join at other ages as follows. Families are encouraged to enrol pupils at the beginning of the school year, but admission at other times will be considered depending on circumstances.  Admissions will be considered according to the particular year/class the pupil is hoping to enter.

All sections of the application form to be completed and returned to the School Office who will then forward this to a Governor and inform the Head Teacher.

TRIAL & ASSESSMENT STAGE

  1. Once the application has been received, and prior to being admitted to the school, children are required to spend up to five days in school in the case of a Secondary school pupil and at least one day in school in the case of a Nursery or Primary school pupil. This will enable as many staff as possible to teach them, and thereby give an informed opinion to the Headteacher; teachers will thus be involved in the consultation process as a whole staff team.
  1. During these days as much information as to the ability and needs of the children will be obtained.
  1. Children with Special Educational Needs would normally be introduced to the SENDCO during the initial visit so that early assessments can be made. This has implications, should a Special Needs teacher be required to be specifically employed for this task.
  1. Given the limited scale of Trinity and its resources, there may be times when the school will struggle to meet certain complex needs, especially since Trinity, as an independent school, cannot access Government SEN funding for such students. In such circumstances, the Head Teacher will have a full and supportive discussion with parents about how best to meet the child’s needs and what part Trinity can play in their education.
  1. Where there is a possible new student for Year 10 or Year 11 there should be careful consideration of staff and students’ pressures, and relevant staff consulted before such an application is considered. This is especially relevant in an emergency such as a local school closing.

THE FINAL DECISION

  1. On the last day of the trial a final decision to accept the application will be made by the Headteacher and SLT. This decision will be communicated to the family.  It is the responsibility of the Headteacher to inform the School Office of the decision to accept or reject the application. Governors will be notified of admissions by the Headteacher at their regular meetings.
  1. The start date will be agreed by the Headteacher and he will inform the School Office who will then send out the Acceptance letter to the family and prepare the usual documentation for their arrival/first day.
  2. The finance secretary will prepare the contracts and fee related information to go with the acceptance letter.
  1. The Headteacher will notify the class teacher of any new pupils to their Year group.

ON ADMISSION

New families will receive a Family Pack, prior to starting, which contains various information and forms to complete and return.

It is important for all forms to be completed and returned as soon as possible, preferably before the pupil start date, as they contain vital information in regards to their health, contact and emergency information, e-safety and various permissions.

The Office will enter the pupil into the relevant register and add to the various lists.

FURTHER PROCESSES

  1. Once a pupil has started previous school records will be requested where possible in order to get a clear academic picture of each pupil’s needs.
  1. Class sizes are kept to 16 where possible and in the event of over subscription to a class, Governors consider each application carefully and prayerfully.
  1. We encourage family commitment to the school and its various meetings, as this is vital to cement home and school relationships.
  1. The Admissions register (now kept in an electronic database) is kept in the General Office.  This is completed once the pupil has started.
  1. The office will inform the relevant admissions department of all new pupils. All details of the various admissions contacts are found on the admissions register spreadsheet.
  2. Secondary pupils are given a Student Handbook which sets our clear guidelines and school rules to adhere to.
  3. Every pupil will have a personal file which is kept secure in the Office.  This file will hold previous school information and any future pieces of work or specific letters in relation to that pupil.

Information to the Local Authority 

In keeping with KCSIE 2018 we are required to inform the relevant local authority within five days of admitting a child to Trinity Christian School.

In the event of a child leaving Trinity Christian School (and being removed from the Admission Register) we are required to inform the relevant local authority within five days of leaving.

Ideally all admissions and leavers information to the local authority need to be sent by email so that we can have a record of this being carried out.  Any telephone calls and emails in this respect will be logged on the admissions register in the relevant area.

 

Revision Date: Spring 2021