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Attendance

REVIEW DATE: Autumn 2023

The attendance policy is written with reference to the Education (Pupil Registration) (England) Regulation 2006 and Keeping Children Safe in Education.

Trinity School seeks to

  • encourage pupils to aim to achieve their highest standards
  • benefit from the opportunities available at the school
  • instill in pupils the importance of regular attendance and punctuality whilst at school and for future employment

Full attendance contributes significantly towards such aims.

Regular attendance will be encouraged through assemblies and tutorial time.

Excellent attendance will be acknowledged through certificates.

We remind parents that it is their responsibility to inform us if their children will not be in school or arrive late.

Children who are absent due to illness or an appointment that cannot be arranged outside of school’s hours, need to contact the school office to advise. 

For non-emergency or non-illness absences (i.e. funeral/wedding/holiday) a leave request form must be completed and returned to the school office in advance to be approved.

School Office

In the event of the office not being notified why a pupil is absent, one attempt will be made by to find out why pupils are missing (call, text, email). This is normally done by 9.30am.  If no communication is made on that day, then the pupil will receive an unauthorised absence mark. This is then usually followed up by a letter sent home by email if not further communication is received.

On receipt of an absence reason, by note, email or phone call, the Office will record this in the registers and will only contact home again if the pupil has been absent for 4 more days without any follow up note / reason.

The responsibility for the checking of the registers in terms of absence and figures are with the School Office.

A meeting is held weekly between the Office and the Head teacher to track unauthorized absences and persistent lateness.

The governor with special responsibility for Attendance is Mr David Tyler. A meeting is held termly between the Headteacher and Mr David Tyler to discuss and sign off attendance issues. The wider Governing Body is informed of attendance issues at their governor meetings

Children Missing from Education (CME)

The Office Staff track attendance and absence on a weekly, monthly and termly basis which is then submitted to the Head Teacher for their attention. In the event of a pupil having 10 days or more continuous unauthorised absence – the office will inform the Head who will contact Tameside LEA Tameside Safeguarding Children Partnership.

Admissions Register

Trinity Christian School will enrol students on the admissions register within 10 days of their agreed start date
and on their actual arrival.

In the event that a student fails to attend the school on the agreed or notified date, the school will undertake reasonable enquiries to establish the reason for this absence, and will consider notifying the Local Authority (LA) at the earliest opportunity.

The office staff will keep an accurate and up-to-date admissions register by encouraging parents/carers to inform them of any changes.

The office staff will monitor students’ attendance through our daily register. The school will agree with the LA what intervals are best to inform them of students who are regularly absent from school, or who have missed 10 school days or more without permission or it being deemed an authorized absence.

The school will notify the LA if any student is to be deleted from the admission register in the circumstance outlined in Regulation 8 of the Education (Pupil Registration) (England) Regulations 2006 (as amended in 2016).

The school will provide information to the LA regarding standard transitions, if requested to do so by the LA.

Registration

Secondary school:

Registration takes place twice a day at 8.40am and 12.55pm where the appropriate mark is written in the register by the Form teacher. NB: With the exception of absence marks, which are recorded by the Office subject to a suitable note.

All children arriving after 8.45am or 1pm must sign in at the office and will be awarded a late mark or the applicable authorised absence mark in the register.

Primary school:

Registration takes place twice a day at 8.45am and 1.00pm where the appropriate mark is written in the register by the Class teacher. NB: With the exception of absence marks, which are recorded by the Office subject to a suitable note.

All children arriving after 8.50am or 1.05pm must be signed in at the office by the parent/carer and will be awarded a late mark or the applicable authorised absence mark in the register.

Persistent Lateness is defined as a student being late on more than 8 occasions in any one school calendar month.

Persistent Absenteeism is defined as a student having an attendance of less than 90% in any term.

Students with medical conditions are taken into consideration in the above process.

In the event of persistent lateness/absenteeism the Headteacher will be informed and a subsequent meeting held with the family to discuss the reason for the problem.

Should the matter of persistent lateness not be resolved, school reserves the right to refuse pupils entry to the school.

We understand that parents are sometimes late. In the event of this happening we ask that parents contact the school office to advise.

Note: This policy should be observed in conjunction with the Registration Policy.