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REVIEW DATE: Spring 2023

This Policy should be read in conjunction with the policies below:

  • Data Protection
  • Mobile phone and other electronic devices
  • Photographic evidence
  • Child Protection and Safeguarding (including KCSIE)

We believe that:

  • The internet provides instant access to a wealth of up to the minute information and resources from across the world, which would not ordinarily be available.
  • Virtual Learning Environments (VLEs) provide pupils with a platform for personalized and independent learning.
  • Provides pupils with up to date learning and factual information from around the world.
  • The internet and social networking sites enable pupils to research information outside of ordinary school hours and thus accelerate the potential for learning.

We also believe that electronic learning:

  • Equips pupils with the necessary skills that they need for future employment and other life skills.

However, we also recognise:

  • Pupils might inadvertently access content of an unsavoury, distressing or offensive nature on the internet or receive distasteful or offensive electronic messages.
  • Pupils might receive unwanted or inappropriate emails from unknown senders or may be exposed to Cyber bullying.
  • Pupils may be groomed online and make themselves susceptible to abuse – this includes students being made the victim of extremist or radicalisation content.

We believe that the advantages of the internet and electronic learning outweighs the risks involved so long as users are made aware of the issues and concerns and receive guidance and education in choosing and adopting safe practices and behavior.

The breadth of issues classified within E-Safety is considerable, but can be categorised into three areas of risk: Content, Contact, Conduct and Commerce.


‘Content: being exposed to illegal, inappropriate or harmful content, for example: pornography, fake news, racism, misogyny, self-harm, suicide, anti-Semitism, radicalisation and extremism’ (KCSIE 2021).

  • Exposure to inappropriate content, including on line pornography; ignoring age ratings in games (exposure to violence, often associated with racist language); substance abuse and “revenge porn”.
  • Lifestyle websites, for example pro-anorexia, self-harm or suicide sites.
  • Hate sites.
  • Exposure to radicalisation/terrorism sites.
  • Content validation: how to check authenticity and accuracy of online content.


Contact: being subjected to harmful online interaction with other users; for example: peer to peer pressure, commercial advertising and adults posing as children or young adults with the intention to groom or exploit them for sexual, criminal, financial or other purposes’ (KCSIE 2021).

  • Grooming.
  • Cyberbullying
  • Identity theft, including “frape” (hacking Facebook profiles) and sharing passwords.


Conduct: personal online behaviour that increases the likelihood of, or causes, harm; for example, making, sending and receiving explicit images (e.g. consensual and non-consensual sharing of nudes and semi-nudes and/or pornography, sharing other explicit images and online bullying’ (KCSIE 2021).

  • Privacy issues, including disclosure of personal information.
  • Digital footprint and on line reputation.
  • Copyright (little care or consideration for intellectual property and ownership, such as music and film).
  • Sexting (sending and receiving of personal or intimate messages)


Commerce – risks such as online gambling, inappropriate advertising, phishing and or financial scams’ (KCSIE 2021).

Procedures for using PC’s at Trinity Christian School

Roles and responsibilities:


  • regular monitoring of online safety incident logs
  • regular monitoring of filtering / change control logs
  • checking and approval of the monitoring software that is in place

Headteacher and DSL

The Headteacher and DSL has a duty of care for ensuring the safety (including online safety) of members of the school community, though the day to day responsibility for online safety will be delegated to the Online Safety Officer (Mr Fisher).

  • The Headteacher and (at least) another member of the Senior Leadership Team should be aware of the procedures to be followed in the event of a serious online safety allegation being made against a member of staff.
  • The Headteacher is responsible for ensuring that the Online Safety Officer (Mr Fisher) and other relevant staff receive suitable training to enable them to carry out their online safety roles and to train other colleagues, as relevant.
  • The Headteacher and Senior Leadership Team will receive regular monitoring reports from the Online Safety Officer (Mr Fisher).

Online safety officer (Mr Fisher):

In line with our dedication to ensure E-Safety the OSO is required to make frequent checks to ensure that no material is being viewed by students and staff. Mr Fisher will produce a half termly HEALTH CARE REPORT and make this available for SLT and Governor viewing. This report is in line with the schools Data Protection Policy

He will take day to day responsibility for online safety issues and has a leading role in establishing and reviewing the school online safety policies / documents.

Online safety officer is responsible for ensuring:

  • That all staff are aware of the procedures that need to be followed in the event of an online safety incident taking place.
  • Training and advice is provided for staff
  • Liaison with school Network Manager.
  • Receives reports of online safety incidents and creates a log of incidents to inform future online safety developments,
  • Meets regularly with Headteacher to discuss current issues, review incident logs and filtering / change control logs
  • Reports regularly to Senior Leadership Team
  • Internet and filtering software (Smoothwall) is installed at Trinity Christian School.
  • that they keep up to date with online safety technical information in order to effectively carry out their online safety role and to inform and update others as relevant
  • Updating relevant software. The system is set up so that only Mr Fisher, Mr Towell and Mr Stewart can install software, to prevent viruses from being accidently installed on machines.
  • To ensure that parents are kept up to date on issues of E-safety.

Network Manager (Jim Towell):

Mr Jim Towell is the designated person for maintaining our computer system from an external organization called Adoni software company. 

Network Manager is responsible for ensuring:

  • That the school’s technical infrastructure is secure and is not open to misuse or malicious attack
  • That the school meets required online safety technical requirements and any Local Authority or other relevant body online Safety Policy / guidance that may apply.
  • That users may only access the networks and devices through a properly enforced password protection policy.
  • That they keep up to date with online safety technical information in order to effectively carry out their online safety role and to inform and update others as relevant
  • That the use of the network / Internet / Learning Platform / remote access / email is regularly monitored in order that any misuse / attempted misuse can be reported to the Headteacher and Online Safety Officer for investigation.  
  • Antivirus software is installed and kept up to date at Trinity Christian School.
  • That monitoring software / systems are implemented and updated as agreed.
  • Staff and pupils Network Data is backed up daily.

Teaching Staff:

Are responsible for ensuring that:

  • They have an up to date awareness of online safety matters and of the current Online Safety Policy and practices.
  • They have read, understood and signed the E-safety policy.
  • They report any suspected misuse or problem to the Headteacher or Online Safety Officer for investigation.
  • All digital communications with students / pupils / parents / carers should be on a professional level.
  • Online safety issues are embedded in all aspects of the curriculum and other activities
  • Pupils understand and follow the Online Safety Policy and acceptable use policies
  • Pupils have a good understanding of research skills and the need to avoid plagiarism and uphold copyright regulations
  • They monitor the use of digital technologies, mobile devices, cameras etc in lessons and other school activities (where allowed) and implement current policies with regard to these devices
  • In lessons, where internet use is pre-planned, pupils should be guided to sites checked as suitable for their use and that processes are in place for dealing with any unsuitable material that is found in internet searches
  • Rules and procedures for safe internet use must be clearly communicated with pupils and must be displayed in rooms with internet usage
  • Software should not be installed without prior permission from Mr Fisher (person responsible of managing the network working with Jim Towell).
  • Machines must never be left logged on and left unattended. If machines are to be left unattended they should be locked (Ctrl+alt+del followed by lock computer) or logged off.
  • Machines must be logged off after use and shut down at the end of school.
  • The internet must only be accessed for professional or educational purposes (staff must not use the internet to access social networking sites, shopping sites or for other uses which is in connection with their private lives).
  • Laptops are put back on charge in Room 2 when not in use.
  • Memory sticks are not used as a primary place of storage.

Website & Facebook:

Mrs G Deakin is the designated person for managing the school webpage. We also have a Facebook page managed by Mr Whetham (parent) which Staff can add content to.


  • Pupils and all other users must access the network using their own logons and passwords. These must never be disclosed or shared.
  • Users must respect confidentiality and attempts should never be made to access another person’s individual folder on the network without permission to do so.
  • Machines must never be left logged on and left unattended. If machines are to be left unattended they should be locked (Ctrl+alt+del followed by lock computer) or logged off.
  • Machines must be logged off after use and shut down at the end of school.
  • All pupils from Y1–Y11 must sign an E Safety User Agreement before given access to the internet.
  • Accidental access to inappropriate sites (racist, abusive, pornographic or otherwise) must be reported to the teacher and a note will be taken of the offending site and blocked
  • Pupils and other users must never disclose personal details about themselves or others
  • Bullying, harassment or any kind of Cyber abuse will not be tolerated. Sanctions will be applied to the user who breaks this code (regardless of if the offence occurs outside of school hours or off school site)
  • If pupils or users are bullied or made to be victims of Cyber bullying they should report the offence to Mr. Stewart (Designated Safeguarding Lead DSL) – and evidence kept of the abuse
  • All users should seek permission from the teacher before downloading any files
  • Pupils must be supervised at all times while using the internet.

Parents and Carers:

  • Are required to sign the E-Safety consent form before the school can allow pupils to use the Internet.

Procedures for the use of a camera at Trinity Christian School:

  • Staff and pupils should use the designated school camera located in the School Office.
  • Staff should download images on the day that images are taken or ask the Office Staff to do so.
  • Staff are not permitted to use personal digital equipment, such as mobile phones and cameras, to record images of pupils, this includes when on field trips. However, with the express permission of the Headteacher, images can be taken provided they are transferred immediately and solely to the school’s network and deleted from the staff device.
  • Parents must not take photos of other people’s children and should never upload photos on social media sites (e.g. Facebook) without permission from the child’s parents

Procedures for the use of mobile phones:

Pupils are banned from using mobile phones in school hours. All pupils must turn their phones off on arrival and hand them in to the Form teacher during morning registration. The phone will be returned during final afternoon registration. 
Refer to Mobile Phone and other electronic devices policy for more details.

Wireless network

Trinity Christian School offers a wireless network.  To maintain e-safety this is encrypted and protected by a password. This password is only given to staff on a need to know basis and is NEVER SHARED WITH PUPILS OR VISITORS TO THE SCHOOL (including parents).

Guidance for online relationships and safety for Staff:

Security should be your number one priority and you need to learn to be savvy with privacy settings, visibility and linked associates/content if you’re not already.


• Think before you post anything

• Google yourself to see what others can see

• Protect your passwords

• Regularly review your privacy settings

• Make it more difficult to be found online (i.e. change your surname)


• Use inappropriate language

• Expect friends /family to know how to protect your online reputation

• Have an unethical social media presence

• Befriend students/parents online where possible (in some cases where there are friendships with families or voluntary groups outside of school, social media may be used, as long as its professional).

The practices and procedures in this Policy will be subjected to an annual review.