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Health & Safety Policy

This policy has regard to the DfE guidance, Health and Safety: advice on legal duties and powers Feb 2014

Please note that the amended Independent School Standards Regulations 2014, no longer require proprietors to have regard to specific guidance. However, Trinity Christian School is committed to improving the quality of Health and Safety for all and therefore finds it useful to refer to DfE advice.

The designated Health and Safety person at Trinity Christian School is Michael Stewart

The designated Health and Safety Governor at Trinity Christian School is Rob Williams

 Statement of Intent 

  • The Governors of Trinity Christian School recognise the importance of providing an environment, which is safe and healthy for all who use our buildings.
  • We will build into the ethos of the school appropriate values which positively promote a Health & Safety culture.
  • We will make the physical environment safe and healthy for those who work at Trinity Christian School and for visitors.

Aims of this Policy 

  • To ensure that Trinity Christian School is always a safe and healthy place in which to work.
  • To ensure that regular monitoring and review of safety procedures occurs throughout the school.
  • To raise Health & Safety awareness among all users of Trinity Christian School, with regards to their responsibilities for themselves and others.
  • To ensure that all staff are appropriately trained before using equipment.
  • To keep up to date central file (The Buildings Log) containing relevant Health & Safety information and make it accessible at all times in the school office.


 The responsibility for Health & Safety involves:

Governors, Headteacher, Senior Management Team, Teachers, Parents/Carers and Pupils 


The Governors at Trinity Christian School have overall responsibility for all aspects of Health and safety and will; 

  • Ensure that, as far as possible, adequate funding is set aside to enable the school to be organised and run in a safe and healthy manner.
  • Deal appropriately with any Health & Safety issues that are brought to their attention by any/all users of the school. This would usually be done at their monthly meeting but urgent matters may need to be acted upon immediately.
  • Conduct two Formal Risk Assessment Walk-Abouts a year and identify all potential hazards on the Trinity Risk Assessment Form

The Head Teacher will ensure that: 

  • Health & Safety is incorporated into the planning and organisation of all functions associated with the school.
  • Suitable and appropriate Risk Assessments are carried out and any issues raised from these assessments are acted upon an appropriate arranged basis at regular intervals throughout the year (twice a year).
  • Where new or specialist equipment is provided all users will be adequately trained and, if required, supervised before using the equipment.
  • Staff are given relevant information regarding Health & Safety Matters, as required.
  • All users of Trinity Christian School fully understand their responsibilities regarding Health & Safety matters.
  • Any accidents or near misses are reported as soon as possible after the event has occurred. Also, those relevant details are noted and any appropriate observations and conclusions are recorded and available for the next Governor’s meeting. A copy of the report should be placed in the Health & Safety file /accident book
  • A termly site inspection takes place to ensure that the fabric of the building and all access areas remain hazard free.

All Teachers and Parents should: 

  • Ensure that all safe working practices are adopted at all times whether in school or on educational visits (see separate Schools Trip Policy).
  • Ensure that they are aware of their responsibilities, are up to date with all relevant policies of the school and follow all codes of practice produced by the school.
  • Bring to the attention of the Headteacher or a member of the Senior Management Team any accidents, near misses, dangerous or faulty equipment or situations either at the school or on visits.
  • Where appropriate inform the Headteacher or a member of the Senior Management Team if there is a concern that they have not been able to resolve for themselves.
  • Identify any potential hazard that may occur in a class lesson/activity.

Pupils should:

  •  Understand the importance of being safe and sensible as they work and play at school. Follow safety instructions.


Health and Safety Procedures           

Formal Procedures for the identification of hazards associated with Health and Safety at Trinity Christian School

Formal Risk Assessments are carried out at Trinity Christian School twice a year and are conducted on the basis of a “Walk-About” by the Headteacher (or designated person, working with the Health and Safety Officer.

In this way, both the Internal and External environment is patrolled by the above persons who note any hazards on the “Health and Safety Risk Assessment Forms”.        

These Risk Assessment Forms are designed to identify any potential hazards to various areas which include;

  • Fire Safety
  • Electrical Safety
  • Gas Safety
  • Hazardous Substances
  • Slips, trips and falls
  • External
  • Lighting
  • Security
  • Toilet Hygiene
  • Disability Access
  • First Aid
  • Managing work-related stress
  • Workplace safety for staff, pupils and visitors
  • School security
  • Violence to staff
  • Manual handling
  • On-site vehicle movements
  • Management of asbestos
  • Control of hazardous substances, including use and storage of chemicals
  • Work at height
  • Selecting and managing contractors
  • Water management


All hazards are identified and any action needed is recorded on the Risk Assessment Form.

This is then passed on to the Governing Body for authorisation of any rectifying work.

Copies of all Risk Assessments can be viewed in the Health & Safety file.

In addition to the above Risk Assessments, each member of staff at Trinity Christian School is required to be vigilant on a daily basis to any potential internal or external hazards and is required to notify the office staff of any situation requiring attention.   In this way staff are expected to fill in a separate form (Repairs/Minor Alterations Form) which is then passed on to the office staff.

The Governing Body meet regularly to discuss items which include Health and Safety concerns and endeavour to take immediate action on any situation that may cause upset or injury. Immediate action is applied to those risks deemed to have a high risk rating. 


Trinity Christian School has policies linked with Health & Safety issues. These include:

  • First Aid
  • Safe Lifting/Handling
  • Display screen equipment
  • Health and Safety of Pupils on Educational Visits
  • Playground Supervision

Fire Precautions / Drill

To reduce the potentially catastrophic risk of fire, staff will monitor all sources of heat with the potential to cause fire and check that heaters, cookers etc. do not come into contact with combustible materials.

Where appropriate, Fire Safety Education will be a feature of our curriculum.

Fire Safety information and records are kept in the Health & Safety file in the school office.

In the logbook we record:

  • Fire Drills undertaken.
  • Fire alarm maintenance.
  • Fire Extinguisher maintenance.
  • Fire Officer visits.
  • Details of fire safety training sessions.

Usually, one fire drill will take place each term. Forewarning will be given that drills will take place, but not when:

The school will undertake a Health & Safety inspection twice a year. The inspection will check that:

  • All fire procedure notices are in place.
  • Fire exit signs are clearly posted.
  • Fire extinguishers and blankets are readily available and ready for use.
  • Corridors and doorways are clear from obstruction.
  • All door closers are operating effectively.
  • A minimum of one fire practice has been undertaken and recorded.
  • Fire exits are easily opened and free from obstruction outside.
  • All staff are aware of their responsibilities in the event of a fire drill/evacuation taking place.

The results will be recorded and filed in the Health & Safety file

First Aid

See separate policy

Reporting Recording of Accidents

Trinity Christian School recognises that we have legal responsibilities covered by the:

  • Health & Safety at Work Act 1974
  • Social Security Regulations 1979
  • Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 RIDDOR)


We recognise that:

  • An unreliable accident/incident reporting system, or the under reporting of ‘near miss’ incidents could lead to dangerous occurrences recurring which may result in personal injury to staff, parents or visitors.
  • A breach of the statutory requirement to report specific incidents to the Health & Safety Executive (HSE) may lead to prosecution.
  • Inadequate incident reporting procedures will inhibit statistical analysis of accident data.

At Trinity Christian School we make every effort to minimise the risk of accidents, but we recognise that accidents will still occur.

All accidents to pupils, staff, parents and visitors, no matter how small will be recorded and where applicable reported to the teacher /Headteacher as soon as possible after the accident took place.

When required, the First Aider present will deal with the accident and treat the injury.

Once the individuals have been treated, all details regarding the accident will be recorded in the accident book by the First Aider.  Accident and First Aid forms are obtainable in the Office.  Primary hold their own accident book.  An investigation into the accident will be undertaken (depending upon the severity) immediately  or at least that day.

All accidents will be audited and investigated by the Headteacher or a member of the Senior Management Team to ascertain what occurred and what lessons can be learned to prevent similar incidents occurring in the future.

All major accidents/near misses will be reported to the Governors regularly and, at least, by the policy review date.

The Headteacher will ensure that accidents, which are reportable to the Health & Safety Executive, are reported using the appropriate form. 

Visitors & Contractors on site

Our legal responsibilities are covered by the:

  • Occupier’s Liability Act 1957 (amended 1984)
  • Health & Safety at Work Act 1974
  • Management of Health & Safety at Work Regulations 1989
  • Workplace (Health, Safety and Welfare) Regulations 1992
  • Keeping Children Safe in Education September 2016

Persons who enter the school premises for the purpose of carrying out specialised work on behalf of the school are classed as contractors. Under Health & Safety requirements, we have a duty of care towards contractors and they have a responsibility to work safely.

The school should ensure that any contractor, or any employee of the contractor, who is to work at the school during school hours (including BASC hours), has been subject to the appropriate level of DBS check. The Contractors must bring proof of DBS whether confirmation via the employer on letter head or other official means or by seeing their certificate (or update service).  If the Contractor is self employed the school should consider obtaining a DBS.

Refer to Keeping Children Safe Sept 2016 contractors’ guidelines.

Any contractor working on site during school hours that does not have the appropriate DBS check MUST be appropriately supervised as the schools feels for the circumstances.

All contractors who visit the school must report to the school office on arrival. The school must check the identity of all contractors on arrival.

The Headteacher or member of the Senior Management Team responsible for directing works will liaise with the contractor and agree safe practices. These should include;

  • Where possible, extensive work to be carried out in school holidays and/or after school.
  • Reminding contractors of their responsibility regarding Health & Safety issues.
  • Taking appropriate measures to allow ease of access without jeopardising the safety of others
  • Using the premises.
  • Giving adequate notification to all users of proposed work and displaying adequate warning signs whilst work is undertaken.
  • Where possible, screens to be put into place to secure the area from other users of the school.
  • All contractors working inside the building will be required to wear a visitor’s badge and sign in and out on a daily basis. 


Our legal responsibilities covered by the:

Health & Safety at Work Act 1974

Electricity at Work Regulations 1989

Regulations for Electrical Installations, BS 7671 (1992)

Trinity Christian School carries out regular checks on all its electrical appliances (i.e. annual PAT testing) and employs a certified Electrical Contractor to maintain and improve the electrical circuits/wiring. This work is an integral aspect of School Planning and is recorded on the School Development Plan.


The primary risks within the school associated with electricity arise from the exposure to hazards such as electrocution and fire. This may lead to personal injury, disruption to the school, or damage to equipment, property, etc.

The Electricity at Work Regulations 1989 (EAWR) oblige employers to ensure the provision of safe electrical plant, electrical systems and equipment and to provide adequate maintenance to ensure its continued safety. The EAWR require employers to maintain, so far as reasonably practicable, electrical equipment within their control

This includes:

  • Regular maintenance, testing and repair of fixed installations. If faults are identified within the school, the Headteacher or a member of the Senior Management Team should be notified immediately and appropriate action taken.
  • Regular maintenance, testing and repair of portable electrical equipment.
  • Staff training, as appropriate.
  • Electrical equipment brought into the school by staff, parents or contractors to be agreed as fit for purpose before use.

All defective electrical equipment will be taken out of service immediately until checked by a competent qualified person.

Responsibility for arranging maintenance of electrical equipment is with the Headteacher and the Governing Body. Records of all issues relating to electrical equipment and maintenance will be kept up to date, filed in the Health & Safety file and made available for the annual Health & Safety Inspection.

Safe management of Asbestos

Trinity Christian School has completed its own safe audit of asbestos and this certificate is available for viewing in line with current legislation this audit will be repeated as and when new buildings are constructed.

Safe practices to identify the risks associated with Legionnaires disease

Trinity Christian School carries out annual testing for legionnaires disease carried out by a professional body.  We also have a comprehensive programme of water management, flushing taps and sterilising shower heads on a regular basis.  The Health and Safety Officer holds the water management file where records of these procedures are kept.

Review date Spring 2019